INFORMATION FOR EXHIBITORS AND SPONSORS
The exhibitor hall will be at the Conservatorio Superior de Música de Canarias, C. San Francisco, S/N, 35002 Las Palmas de Gran Canaria.
There will be a limited number of areas of exposure of 20 to 60 m2 and testing rooms reserved for VIP members, sponsors, etc, according to an agreement/contract special. The editors will also have an exhibition space. Areas of exposure of about 4 m2 (can be rented several units of exposure).
2.- DATE AND TIME OF THE EXPOSURE
From 6 to 10 December 2023
December 6, from 9:00 to 19:00 hours
From 7 to 9 December from 9:00 to 19:00 h.
December 10, from 9:00 to 14:00 h.
3.- MOUNTING AND DISMANTLING OF THE EXHIBITION
The exhibition space can be mounted from Tuesday, December 5, from 21:00h to 23:00h and on Wednesday, December 6, from 7:00 to 9:00 pm. The tables and chairs are hired to be located according to exhibition area selected (Premium zone or zone Standard).
The exhibition space will be free on Sunday, 10 December, no later than 18.00 hours.
4.- CONDITIONS OF PARTICIPATION IN THE EXHIBITION
The deadline for the request of exhibitors will be the 30/9/2023.
The deadline for payments will be the 15/10/2023.
Exhibitors may only display material relating to the Congress (instruments, accessories, sheet music, multimedia, etc) that corresponds to the request.
The exhibitor must specify their objects exposed in the application form.
After the completion of the application, the Organizer will publish the layout of the exhibition space at the main entrance (hall) at the Superior Conservatory of Music of the Canary islands.
To the exhibitors, VIPS, sponsors and partners will be assigned spaces in special conditions of exposure.
All participants in the Congress, artists, exhibitors and other persons accept to be filmed, recorded and photographed in the framework of all the acts of Congress. The organizer shall be entitled to unrestricted use of this material.
Do not allow advertising on the sites of Congress outside of the exhibition space without a special permission from the Organiser.
The display of marketing material in a display inside the exhibition space is permitted if specified in the request, and unless it does not interfere with other exhibitors.
All advertising materials requested on the form (roll up, leaflets, flyers, banners, tarpaulins, etc.) must be provided and submitted by the exhibitor.
5.- DELIVERY OF EXHIBITS IN THE EXHIBITOR
The storage of the material exhibitor will be enabled from 1 October 2023 in the rooms of the Conservatory.
Address for shipment of the material exhibitor:
XIX World Saxophone Congress 2023
Sergio Yanez Quintana
Avda. of democracy 22
35018 Las Palmas of Gran Canaria. Spain
In the package must be clearly identified with the name and the contact details of the sender and of the recipient of the package during the preparation of the exhibition in the Congress.
Packages sent will be stored until you take care of them the authorized recipient to mount the exhibition.
Exhibitors who carry their shows in a vehicle will be given the time and space necessary to the discharge, i.e., the load according to a given schedule.
6.- INSURANCE AND LIABILITY
During the time that it stays open the exhibition, the exhibitors must be present in the exhibition space.
For the duration of the exposure, the security will be present twenty-four hours a day to monitor only the enclosure as a whole.
Exhibitors may, if so requested, keep their belongings during the night in a space predefined locked in the building of the Conservatory of Music of the Canary islands.
Exhibitors VIP with a special room will be able to close it personally.
The Organizer does not accept any responsibility for the goods and/or equipment from the exhibitors damaged or stolen before, during and after the Congress.
Exhibitors will be required to cover the insurance of your goods and/or equipment.
7.- SPACE EXPOSURE – PRICES
EXPOSURE UNIT – 4m2
Table, 2 chairs and power outlet
1 unit ......................... 650 EUR
2 units ....................... 950 EUR
The price for 3 units or more is EUR 200 additional per unit (for example, 1,150 x 3; 1.350 x 4....)
EXPOSURE UNIT B – 4m2